250 completed visits/month
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Commercial schedules that survive contract changes
Manage multi-site contracts, recurring night crews and proof of service for building managers — without buying an enterprise field-service suite you will not use.
Built forCleaning companies5–30 field staffNo app install14-day free trial
Answer
Commercial cleaning scheduling software manages multi-site contracts, recurring night crews and proof of service for building managers. CrewProof records arrival, checklist results and photos per site and emails evidence to clients, without enterprise field-service suite cost.
The problem
A missed site is a cancelled contract.
Commercial cleaning lives on consistency: the same sites, the same nights, the same standard. When a crew is reassigned or a site is added, a spreadsheet does not tell the building manager that the work happened.
CrewProof keeps each site’s scope, cadence and proof in one record, so you can show a manager evidence instead of arguing about it.
Every site, accounted for.
1
Map the contract
Add each building with its scope, frequency and access instructions. The scope stays attached to the site.
2
Schedule night crews
Place recurring visits on the calendar. Reassign a crew or add a one-off deep clean without disrupting the series.
3
Crews check in on site
Cleaners open the site scope and checklist from a phone and confirm arrival and completion.
4
Send the manager proof
Each completed site generates a summary with checklist results and photos, emailed to the building contact automatically.
The same workflow, on every device.
A look at the CrewProof interface your office and crews actually use.
Northgate PlazaNightly · 3 crews · lobby+restroomsDone 02:14
Viewpoint TowerWeekly · 12 floors · MonDone
Cedar ClinicBiweekly · exam roomsTonight
Riverside 9One-off deep clean · FriScheduled
Harbor OfficesNightly · 2 crewsDone 01:50
CrewProof vs the tools you may be using.
Spreadsheets, group chats and generic field-service suites each leave a gap. CrewProof closes it in one workflow.
| Capability | CrewProof | Spreadsheet | WhatsApp / chat | Generic FSM |
|---|---|---|---|---|
| Recurring schedules | Yes — set frequency once | Manual — rebuild rows | No | Often — if configured |
| Crew instructions & checklist on phone | Yes | No | Limited — text threads | Yes |
| Photo proof per job | Yes — attached to job | No | Limited — manual album | Sometimes — add-on |
| Automatic customer emails | Yes — arrival + completion | No | No | Often — paid add-on |
| Reassign & skip visits | Yes — one click | Manual | Chat scramble | Yes |
| Pricing model | Per completed visit | Free, but manual | Free, but no records | Per seat, enterprise |
Example
Apex Building Services
A contractor cleaning 18 small commercial sites on mixed weekly and nightly cadences.
With CrewProof holding each site’s scope and proof, the office stopped fielding “was my floor done?” calls. Adding a new site was a form, not a spreadsheet rebuild, and automatic summaries gave managers confidence during a contract renewal.
Unlimited crew on every plan.
Start with a 14-day free trial. Monthly or annual billing (pay 10 months yearly). All plans include scheduling, proof photos, customer emails and unlimited customers.
750 completed visits/month
2,000 completed visits/month
5,000–25,000 completed visits/month
CrewProof questions, answered
Is CrewProof a full facilities-management suite?
No. CrewProof focuses on the daily operating loop: scheduling, crew guidance, proof of service and client updates. It is deliberately not a CRM, accounting or inventory system. See the product page for what is and is not included.
Can building managers get proof without an account?
Yes. Managers receive an automatic completion email with a secure link to the summary and photos. No login is required on their side.
Does it handle different frequencies per site?
Yes. Each site can have its own cadence — weekly, nightly, biweekly or one-off — and you can skip or reassign individual visits.
How much does it cost?
Plans start with a 14-day free trial. Starter is $49/month (250 completed visits), Growth $99 (750), Scale $179 (2,000) and Enterprise from $249/month, all with unlimited crew and customers.