250 completed visits/month
← CrewProof Available now · Browser-first
A checklist app that keeps every crew consistent
Put the same task list, entry notes and issue reporting on every crew’s phone, so quality stays consistent across homes, teams and substitutes.
Built forCleaning companies5–30 field staffNo app install14-day free trial
Answer
A cleaning job checklist app puts the same task list, entry notes and issue reporting on every crew’s phone. CrewProof is browser-first with no app install, so quality stays consistent across homes and substitute cleaners, and issues are reported on the spot.
The problem
Quality drifts the moment a regular is out.
When the standard lives in an experienced cleaner’s head, a substitute or a new hire delivers something different — and the client notices.
CrewProof puts the task checklist, entry notes and issue reporting on every crew’s phone, so the expectation is explicit and the same for everyone.
The same standard, every phone.
1
Define the checklist
Build the task list for each home or site. It appears on every visit, not just when someone remembers.
2
Add entry notes
Lockbox codes, pet notes and product preferences ride along with the checklist.
3
Crews complete on site
Each cleaner ticks tasks from their phone and sees what is left, reducing skipped steps.
4
Report issues
Damage, supply gaps or access problems are logged immediately, not mentioned later.
The same workflow, on every device.
A look at the CrewProof interface your office and crews actually use.
Maple HouseChecklist · 4 of 6
Entry: lockbox #21 · dog may be home
CrewProof vs the tools you may be using.
Spreadsheets, group chats and generic field-service suites each leave a gap. CrewProof closes it in one workflow.
| Capability | CrewProof | Spreadsheet | WhatsApp / chat | Generic FSM |
|---|---|---|---|---|
| Recurring schedules | Yes — set frequency once | Manual — rebuild rows | No | Often — if configured |
| Crew instructions & checklist on phone | Yes | No | Limited — text threads | Yes |
| Photo proof per job | Yes — attached to job | No | Limited — manual album | Sometimes — add-on |
| Automatic customer emails | Yes — arrival + completion | No | No | Often — paid add-on |
| Reassign & skip visits | Yes — one click | Manual | Chat scramble | Yes |
| Pricing model | Per completed visit | Free, but manual | Free, but no records | Per seat, enterprise |
Example
Tidy Trail Cleaning
A team where re-cleans spiked whenever a regular cleaner was on vacation.
With the same checklist on every phone, substitutes delivered the expected standard without a walkthrough. Re-cleans from “they missed the bathroom” dropped, and new hires ramped faster because the task list was explicit.
Unlimited crew on every plan.
Start with a 14-day free trial. Monthly or annual billing (pay 10 months yearly). All plans include scheduling, proof photos, customer emails and unlimited customers.
750 completed visits/month
2,000 completed visits/month
5,000–25,000 completed visits/month
CrewProof questions, answered
Can each home have a different checklist?
Yes. You can set a checklist per home or site, so a kitchen-heavy client and a bathroom-heavy client each get the right tasks.
Do cleaners need to install anything?
No. The checklist opens in the crew’s phone browser. There is no app-store download.
What happens to issues reported on site?
Issue reports are saved with the job and visible to the office the same day, so problems are caught early instead of at the next visit.
Is the checklist separate from scheduling?
The checklist is part of every CrewProof plan and works alongside scheduling, photos and client emails.